Office of Diversity and Civil Rights DBESS Co-op Winter/Spring 2023
About MassDOT:
An agency on the move, the Massachusetts Department of Transportation (MassDOT) takes great pride in connecting the Commonwealth’s residents and communities. Powered by a growing data-analytics discipline – and working in conjunction with municipalities, public agencies, and the private sector – we’re finding new ways to improve the Bay State’s transportation infrastructure.
MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth.
MassDOT’s divisions include Highway, Aeronautics, Registry of Motor Vehicles, Rail & Transit, and Planning & Enterprise Services. There are approximately 3,600 employees across the organization.
MassDOT’s goal is to provide employees with greater flexibility in when and where they work while continuing to execute MassDOT’s Safety and Customer Service Mission. Furthermore, MassDOT will be doing our part to lead by example in reducing congestion and greenhouse gas emissions by minimizing overall workplace commuting travel during peak hours through telework and schedule flexibility.
This position has a high degree of remote flexibility once established in the role. The selected candidate will be expected to follow a hybrid work model that consists of both in-office and work from home days, as needed.
Position Summary:
The DBE Supportive Services co-op intern will report directly to the Small Business Resource Center/DBE Supportive Services Director and will assist with office programs and projects designed to support the disadvantaged business enterprises seeking to work on MassDOT highway construction and related projects, and to increase the related knowledge and experience of the selected candidate.
Duties and Responsibilities:
We are seeking enthusiastic and capable individuals to serve as interns and support us by performing a variety of duties including, but not limited to the following:
- Assisting with DBE Supportive Services Program contract management.
- Assisting with planning and drafting procurement documents.
- Developing a stakeholder register and matrix.
- Assisting in event planning.
- Scheduling, participating in, and taking notes in meetings.
- Reviewing and organizing digital and hard copy documents consistent with office protocol and records retention requirements.
- Compiling content for webpage publication.
- Synthesizing information gathered and lessons learned to make recommendations on creating/updating office systems, policies, and procedures.
- Providing administrative support to the SBRC/DBESS Director.
- Coordinate the flow of information between the SBRC/DBESS Director, division heads, senior staff, and other stakeholders.
- Confer with staff to exchange information, coordinate efforts, and obtain information concerning programs and projects.
- Attend team meetings and offer input regarding weekly activities.
- Other related duties.
Preferred Qualifications:
- Prior internship experience is preferred, but not required.
- Knowledge and experience in program and project management.
- Commitment to diversity, equity, and inclusion.
- Critical thinker who takes a creative, systemic approach to problem-solving.
- Computer proficiency, including the ability to develop and analyze spreadsheets, databases, and reports.
- Applicants must be highly organized to meet the priorities of this office for accuracy and meeting deadlines.
- Proficiency in Microsoft Office tools including Outlook, Word, and PowerPoint is preferred.
- Exceptional written and verbal communication skills.
- Qualitative and quantitative data analytical skills.
- Basic Adobe Photoshop and Acrobat skills.
- Ability to balance a variety of projects in various stages while maintaining accuracy and meeting deadlines.
Co-op Experience Objectives:
Assigned duties are designed to support the selected candidate in:
- Becoming familiar with the Federal Highway Administration (FHWA) DBE Supportive Services regulations and how they support the overall DBE Program outlined in the 49 C.F.R. 26., related to highway construction projects.
- Becoming familiar with contract procurement.
- Becoming familiar with the framework of program and project management as it relates to DBESS programs.
- Gaining experience with program and project management.
- Gaining knowledge and experience in regulatory interpretation and application.
- Will become more familiar with the various divisions of MassDOT
- Become more knowledgeable about the benefits of diversity, equity, and inclusion.
Qualifications
This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.
Applicants must be enrolled full time in a degree program for the Winter/Spring 2023 Semester
All job applications must be submitted online through MassCareers to be considered.
- For questions regarding the job posting, email alaina.seitz@dot.state.ma.us.
- For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.
- For a disability-related reasonable accommodation or alternative application method, call ADA Coordinator, Heather Ulesoo – (617) 851-9447.
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
Executive Order #595: As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.